Furloughs
We have still not received any more information about furloughs other than what is available on the Human Resources web page: http://www.hr.arizona.edu/furlough_faq
If you are starting to plan your time off for the coming year, consider waiting to schedule furlough until we get more definite policies from the university. The budget for the coming year could affect how furloughs are implemented.
All Staff Meeting
This is a reminder about our All Staff Meeting on Thursday, June 11 from 2-3 in the large classroom. Let me know if you have any issues or questions that you would like discussed. I will give an update on the security cameras, the new hours, any budget news and report on a meeting with Dr. Crist’s Chief Financial Officer.
Showing posts with label All Staff Meetings. Show all posts
Showing posts with label All Staff Meetings. Show all posts
Friday, June 5, 2009
Wednesday, April 15, 2009
Minutes for the All Staff meeting April 7, 2009
All Staff Meeting
Minutes
April 7, 2009
Staff Service Awards
Gary announced that this year we had quite a few staff members receiving service awards a combined total of 205 years of service. The following people received services pins from AHSL in appreciation for all their hard work:
Kramer, Sandra 5
Nunez, Annabelle 5
Bates, Mikel 10
Lee, Jennifer 10
O'Talley, Tessie 10
Fisher, Hannah 20
Holcomb, Mary 20
Basij, Javad 25
Godinez, Vera 25
Ryan, Jeanette 35
Riordan, Mary 40
WE Search and Digital Stories
WE (Wellness Education) is a collaboration between the Arizona Health Sciences Library, the College of Medicine Women’s Center on Excellence and the School of Information Resources and Library Science at the University of Arizona and Sunnyside High located in south Tucson. At the beginning of fall semester 2008, three Knowledge River* graduate assistants received 20 hours of training on how to create a digital story.** They, in turn, trained Sunnyside High School students who were participants in the WE Search program. Students were asked to pick a health topic that affected them or a family member and create a 3-5 minute story talking about the disease or condition, how it has affected the individuals and/or family, health information resources that have provided them with information to help make medical decisions and what the family has learned going through the experience. Some topics included diabetes, breast cancer, diabetes, cervical cancer and cocaine/substance abuse.
*Knowledge River – A scholarship program of the School of Information Resources and Library Science at the University of Arizona for students who are of Hispanic or Native American descent.
**Digital stories - use new digital tools to help ordinary people tell their own 'true stories' in a compelling and emotionally engaging form
Go to the G drive to find the two digital stories which were played during the meeting. They can be found at: G:\KnowledgeRiver\Presentation\ and then either america or Annie's ...
Library Cameras
Cindy gave a brief demonstration of the library security cameras.
Minutes
April 7, 2009
Staff Service Awards
Gary announced that this year we had quite a few staff members receiving service awards a combined total of 205 years of service. The following people received services pins from AHSL in appreciation for all their hard work:
Kramer, Sandra 5
Nunez, Annabelle 5
Bates, Mikel 10
Lee, Jennifer 10
O'Talley, Tessie 10
Fisher, Hannah 20
Holcomb, Mary 20
Basij, Javad 25
Godinez, Vera 25
Ryan, Jeanette 35
Riordan, Mary 40
WE Search and Digital Stories
WE (Wellness Education) is a collaboration between the Arizona Health Sciences Library, the College of Medicine Women’s Center on Excellence and the School of Information Resources and Library Science at the University of Arizona and Sunnyside High located in south Tucson. At the beginning of fall semester 2008, three Knowledge River* graduate assistants received 20 hours of training on how to create a digital story.** They, in turn, trained Sunnyside High School students who were participants in the WE Search program. Students were asked to pick a health topic that affected them or a family member and create a 3-5 minute story talking about the disease or condition, how it has affected the individuals and/or family, health information resources that have provided them with information to help make medical decisions and what the family has learned going through the experience. Some topics included diabetes, breast cancer, diabetes, cervical cancer and cocaine/substance abuse.
*Knowledge River – A scholarship program of the School of Information Resources and Library Science at the University of Arizona for students who are of Hispanic or Native American descent.
**Digital stories - use new digital tools to help ordinary people tell their own 'true stories' in a compelling and emotionally engaging form
Go to the G drive to find the two digital stories which were played during the meeting. They can be found at: G:\KnowledgeRiver\Presentation\ and then either america or Annie's ...
Library Cameras
Cindy gave a brief demonstration of the library security cameras.
Friday, April 3, 2009
All Staff Meeting
This is just a reminder of our All Staff meeting on Tuesday at 11 in the large classroom. We will be awarding Service pins, showing some clips of digital storytelling from the WeSearch project and doing a demonstration of the new security camera system. There should be time for any questions that you may have. If you have other items that you’d like to see on the agenda, please let me know.
Friday, October 17, 2008
All Staff meeting minutes
All Staff Meeting
Minutes
October 16, 2008
Outreach
Gary asked Jeanette, Pat and Annabelle to give a brief description of their outreach work.
Jeanette gave an over view of the AHS library outreach users:
1. Arizona health care providers
2. Arizona public health officials/workers
3. Arizona residents of all ages
4. Arizona librarians
5. Clientele of UA programs we support or partner with (ex., Kosovo, Panama, organizations/people in border areas)
6. NOT UA affiliated
7. AZHealthInfo
8. AZ Go Local and TC4C Go Local
9. NLM products and health-related websites
10. AHSL librarians
11. Governmental, agency, educational, library and community partners, whenever possible
A few years ago the Library received a grant from PSRMLS to reach out to special groups i.e. Arizona Indian Tribes and Hispanics. The grant is to improve access to health care information in these populations. Other current projects include but are not limited to:
1. We Search program with SIRLS – Pat and Annabelle
2. Tribal Librarians conference - Pat
3. TC4C and AZ Go Local - Jacque and Staff
Annabelle reported the following:
AHSL is in partnership with SIRLS to implement the WE Search program. On behalf of SIRLS and Dr. Bradley, I presented the program before the U.S. House Subcommittee on Healthy Families and Communities. Pat and I are co-advisors to the program where three Knowledge River scholars serve as mentors to seven high school students. We also received funding from Dr. Francisco Garcia, from the COM, off his human papilloma virus (HPV) REACH US grant. Racial and Ethnic Approaches to Community Health Across the U.S. WE Search students will develop a digital story on human papilloma virus (HPV).
The WE Search team will be working on digital stories on health topics for Sunnyside High School teachers and community members. The high school students are trained to evaluate health information and prepare information for their school and community. They participated in the Pima County Public Library system Get Fit Event last month. They will participate in the AIDS Walk hosted by UA on Oct. 19 and they will have a table a the UA's Jr. Scientist Day. In development is a health information-seeking workshop for community members and parents. Participants come to campus on a Saturday and students will lead the workshop bilingually. (So is the plan).
I am working to develop an information resources workshop for REACH Grant - Outreach Coalition members made up of community stakeholders, agency representatives and community health workers/promotoras.
Pat reported the following:
Pima County Community Health Task Force (PCCHTF)
Bringing together AHSL, Pima County Health Department, Pima County Public Library (PCPL), U of A College of Nursing, Mel and Enid Zuckerman College of Public Health and the Women's Center of Excellence at the College of Medicine to look at health issues and outcomes for the county. Selected activities
Summer speaker series - we assisted with handouts and finding speakers
Community assessment workshop - bringing in public health nurses, promotoras, and others to develop capacity for the community
Brought together the College of Nursing and PCPL Sam Lena Branch for a community assessment and then program planning based on the findings.
Poster at the USPHS (Public Health Service) conference and AzPHA (Arizona Public Health Association)
Submitted Health Literacy Research grant.
Looking into finding funding for a 1/2 day health literacy workshop/conference.
Tribal conference held Sept. 29, 2008
Has 48 attendees compared with 14 from 3 years ago.
Very positive feedback from participants via letters and emails.
Thanks to all who assisted with this endeavor
TC4C (Tribal Connections 4 corners)
Community-based projects
AZ's project is in Hard Rock, a community that is about 2 hours north of Winslow on the Navajo Nation.
Going through the process of getting endorsements from the chapter house and health boards before going before the Navajo IRB - a long and involved process when coordinating with 3 states.
Gary will be attending the Regional Medical Library Directors meeting next week he has been asked to give a 30-minute presentation on our outreach program, and as you can see by the projects we are involved with everyone in the Library has been touched by our outreach services at one time or another. He thanked everyone for their contributions to the various programs.
Budget
The Provost received 75 white papers you can view them at
http://provost.arizona.edu/white_paper_proposals
The President announced a hiring freeze effective immediately, so the search that Gary announced last week for a new COM Liaison Librarian will not take place. We are hearing that the freeze could be in place for 18 to 24 months, as with everything regarding the budget we will have to wait and see how this plays out.
The search is underway for an AZHIN funded librarian to support education and training for AZHIN members, especially those without a librarian on staff. We have interviewed two candidates and anticipate the position being filled within the next couple of weeks. Because this position is not state-funded, it is not affected by the hiring freeze.
Javad passed out UA Cares and United Way pledge forms.
Minutes
October 16, 2008
Outreach
Gary asked Jeanette, Pat and Annabelle to give a brief description of their outreach work.
Jeanette gave an over view of the AHS library outreach users:
1. Arizona health care providers
2. Arizona public health officials/workers
3. Arizona residents of all ages
4. Arizona librarians
5. Clientele of UA programs we support or partner with (ex., Kosovo, Panama, organizations/people in border areas)
6. NOT UA affiliated
7. AZHealthInfo
8. AZ Go Local and TC4C Go Local
9. NLM products and health-related websites
10. AHSL librarians
11. Governmental, agency, educational, library and community partners, whenever possible
A few years ago the Library received a grant from PSRMLS to reach out to special groups i.e. Arizona Indian Tribes and Hispanics. The grant is to improve access to health care information in these populations. Other current projects include but are not limited to:
1. We Search program with SIRLS – Pat and Annabelle
2. Tribal Librarians conference - Pat
3. TC4C and AZ Go Local - Jacque and Staff
Annabelle reported the following:
AHSL is in partnership with SIRLS to implement the WE Search program. On behalf of SIRLS and Dr. Bradley, I presented the program before the U.S. House Subcommittee on Healthy Families and Communities. Pat and I are co-advisors to the program where three Knowledge River scholars serve as mentors to seven high school students. We also received funding from Dr. Francisco Garcia, from the COM, off his human papilloma virus (HPV) REACH US grant. Racial and Ethnic Approaches to Community Health Across the U.S. WE Search students will develop a digital story on human papilloma virus (HPV).
The WE Search team will be working on digital stories on health topics for Sunnyside High School teachers and community members. The high school students are trained to evaluate health information and prepare information for their school and community. They participated in the Pima County Public Library system Get Fit Event last month. They will participate in the AIDS Walk hosted by UA on Oct. 19 and they will have a table a the UA's Jr. Scientist Day. In development is a health information-seeking workshop for community members and parents. Participants come to campus on a Saturday and students will lead the workshop bilingually. (So is the plan).
I am working to develop an information resources workshop for REACH Grant - Outreach Coalition members made up of community stakeholders, agency representatives and community health workers/promotoras.
Pat reported the following:
Pima County Community Health Task Force (PCCHTF)
Bringing together AHSL, Pima County Health Department, Pima County Public Library (PCPL), U of A College of Nursing, Mel and Enid Zuckerman College of Public Health and the Women's Center of Excellence at the College of Medicine to look at health issues and outcomes for the county. Selected activities
Summer speaker series - we assisted with handouts and finding speakers
Community assessment workshop - bringing in public health nurses, promotoras, and others to develop capacity for the community
Brought together the College of Nursing and PCPL Sam Lena Branch for a community assessment and then program planning based on the findings.
Poster at the USPHS (Public Health Service) conference and AzPHA (Arizona Public Health Association)
Submitted Health Literacy Research grant.
Looking into finding funding for a 1/2 day health literacy workshop/conference.
Tribal conference held Sept. 29, 2008
Has 48 attendees compared with 14 from 3 years ago.
Very positive feedback from participants via letters and emails.
Thanks to all who assisted with this endeavor
TC4C (Tribal Connections 4 corners)
Community-based projects
AZ's project is in Hard Rock, a community that is about 2 hours north of Winslow on the Navajo Nation.
Going through the process of getting endorsements from the chapter house and health boards before going before the Navajo IRB - a long and involved process when coordinating with 3 states.
Gary will be attending the Regional Medical Library Directors meeting next week he has been asked to give a 30-minute presentation on our outreach program, and as you can see by the projects we are involved with everyone in the Library has been touched by our outreach services at one time or another. He thanked everyone for their contributions to the various programs.
Budget
The Provost received 75 white papers you can view them at
http://provost.arizona.edu/white_paper_proposals
The President announced a hiring freeze effective immediately, so the search that Gary announced last week for a new COM Liaison Librarian will not take place. We are hearing that the freeze could be in place for 18 to 24 months, as with everything regarding the budget we will have to wait and see how this plays out.
The search is underway for an AZHIN funded librarian to support education and training for AZHIN members, especially those without a librarian on staff. We have interviewed two candidates and anticipate the position being filled within the next couple of weeks. Because this position is not state-funded, it is not affected by the hiring freeze.
Javad passed out UA Cares and United Way pledge forms.
Friday, August 22, 2008
Minutes from All Staff Meeting 8/21/08
Budget
Gary went over the budget and the College of Medicine’s proposal for handling the budget cut from the Legislature. Noting nothing is set in stone and the Interim Dean plans to assess each departments needs before a final decision will be made, we expect this to be sometime in September. The following was written on the white board.
College of Medicine Base $52,890,859
Reduction $1,848,500 = 3.49%
Phoenix Base $11,397,348
Reduction $458,200 = 4.02%
In addition to the budget cut President Shelton changed the percentage of Indirect Cost fees returned to the researcher/department to 25%, down from 30% in prior years, which severely affects the College of Medicine budget and their ability subsidize the cuts.
We’ve been told to expect between 3.3 and 5.5% cut; using our current budget figures the amount will be between $56,581 - $94,302. Gary expects we will be towards the higher end of the scale, although he has been lobbying for a smaller cut, however this is a large overall cut and we will be contributing.
We have three pots of state dollars to work with:
Operations
$ for supplies, toner, phones, printing, postage, copies, travel etc. We cut this every year, can try to be more frugal here
Salaries
Unspent salary dollars
Collections
Gary will try to protect this as much as possible but we may have to take a cut here this year. However, we may have other money from the student fee to take up some of the slack.
Administration
Dr. William Crist will be starting on November 3; everything else is speculation. His office will probably be on the 2nd floor glass bridge in the Drachman building. The search for Deans for COM Tucson & Phoenix will get underway immediately upon his arrival. He is going to spend half his time in Phoenix and half in Tucson; he will have a driver so he can work in the back seat while in transit.
Space
3rd floor photocopy room has been converted into a large group study room; we are waiting for paint and installation of a white board.
Gary has asked Javad to coordinate transforming the south end of the 4th floor into a study friendly atmosphere. He will be moving several study carrels, tables and chairs from the area underneath the interior staircase to the fourth floor.
Jeanette asked if some of the soft furniture could be moved up to the 4th floor as well. Keeping in mind that during the months of February through April we will be hosting the exhibit “Changing the faces of Medicine” in the coffee bar area and those chairs will need to be moved anyway.
Pat asked if the white noise could be permanently turned off. Last week Gary unplugged all of the machines, but within a few days some were on again. This may not be something we can solve until the dividers are permanently removed, which is in negotiation. Dr. Malan suggested that the Library and Facilities get together and brainstorm.
Office moves are on hold; Gary is negotiating with facilities and Information Technology Services. This brought up the question about who is going to fund new laptops in the classrooms and computing expenses in general. Since the college is trying to handle the budget cut, departments don’t know what their final budget will be including COM IT. Once they are given a budget we should have a better idea of who will be responsible for our computing needs.
Digital Commons
Gary met with Carla to discuss the Main Library Digital Commons (PCMS files) and AHSL sharing their software and servers. Carla agreed and we hope to have our first project online soon.
AZHIN
A search is underway for an AZHIN funded librarian to support education and training for AZHIN members, especially those without a librarian on staff.
AHSL History
Jacque is writing the library’s history from where Tom Higdon left off in 1984. She is interested in photos or documents that might help her. She will scan the photos if the are not in digital format. Gary and Jeanette have been using annual reports to record our accomplishments. Jacque has these and can incorporate into her report any pertinent information.
Gary went over the budget and the College of Medicine’s proposal for handling the budget cut from the Legislature. Noting nothing is set in stone and the Interim Dean plans to assess each departments needs before a final decision will be made, we expect this to be sometime in September. The following was written on the white board.
College of Medicine Base $52,890,859
Reduction $1,848,500 = 3.49%
Phoenix Base $11,397,348
Reduction $458,200 = 4.02%
In addition to the budget cut President Shelton changed the percentage of Indirect Cost fees returned to the researcher/department to 25%, down from 30% in prior years, which severely affects the College of Medicine budget and their ability subsidize the cuts.
We’ve been told to expect between 3.3 and 5.5% cut; using our current budget figures the amount will be between $56,581 - $94,302. Gary expects we will be towards the higher end of the scale, although he has been lobbying for a smaller cut, however this is a large overall cut and we will be contributing.
We have three pots of state dollars to work with:
Operations
$ for supplies, toner, phones, printing, postage, copies, travel etc. We cut this every year, can try to be more frugal here
Salaries
Unspent salary dollars
Collections
Gary will try to protect this as much as possible but we may have to take a cut here this year. However, we may have other money from the student fee to take up some of the slack.
Administration
Dr. William Crist will be starting on November 3; everything else is speculation. His office will probably be on the 2nd floor glass bridge in the Drachman building. The search for Deans for COM Tucson & Phoenix will get underway immediately upon his arrival. He is going to spend half his time in Phoenix and half in Tucson; he will have a driver so he can work in the back seat while in transit.
Space
3rd floor photocopy room has been converted into a large group study room; we are waiting for paint and installation of a white board.
Gary has asked Javad to coordinate transforming the south end of the 4th floor into a study friendly atmosphere. He will be moving several study carrels, tables and chairs from the area underneath the interior staircase to the fourth floor.
Jeanette asked if some of the soft furniture could be moved up to the 4th floor as well. Keeping in mind that during the months of February through April we will be hosting the exhibit “Changing the faces of Medicine” in the coffee bar area and those chairs will need to be moved anyway.
Pat asked if the white noise could be permanently turned off. Last week Gary unplugged all of the machines, but within a few days some were on again. This may not be something we can solve until the dividers are permanently removed, which is in negotiation. Dr. Malan suggested that the Library and Facilities get together and brainstorm.
Office moves are on hold; Gary is negotiating with facilities and Information Technology Services. This brought up the question about who is going to fund new laptops in the classrooms and computing expenses in general. Since the college is trying to handle the budget cut, departments don’t know what their final budget will be including COM IT. Once they are given a budget we should have a better idea of who will be responsible for our computing needs.
Digital Commons
Gary met with Carla to discuss the Main Library Digital Commons (PCMS files) and AHSL sharing their software and servers. Carla agreed and we hope to have our first project online soon.
AZHIN
A search is underway for an AZHIN funded librarian to support education and training for AZHIN members, especially those without a librarian on staff.
AHSL History
Jacque is writing the library’s history from where Tom Higdon left off in 1984. She is interested in photos or documents that might help her. She will scan the photos if the are not in digital format. Gary and Jeanette have been using annual reports to record our accomplishments. Jacque has these and can incorporate into her report any pertinent information.
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