Congratulations Carol
Carol has had an article reviewing an online learning module published in the Journal of the American Geriatrics Society. The citation is:
Howe, C. L. (2010). Review: Health care decision-making WebCT module for medical students. Journal of the American Geriatrics Society, 58(9), 1788-1790. doi:10.1111/j.1532-5415.2010.03026.x Congratulations Carol!
http://onlinelibrary.wiley.com/doi/10.1111/j.1532-5415.2010.03026.x/abstract;jsessionid=EA85BBE59B62FE6D6C17F9C28BCEB555.d02t02
Strategic Planning
The Administrative Team has met twice to review and discuss the reports from the strategic planning teams. It’s obvious from the reports that several committees need to be formed. We’re also discussing which departments, committees or individuals should be involved in carrying out which of the Goals and Objectives and what the timeline should be for each one. The goal of the ATeam is to have the strategic plan in place so that everyone can write his or her own goals and objectives for 2011 based on the large plan.
4th Floor
Jeanette and Gary met with Dr. Crist on Tuesday, along with representatives from the Interprofessional Education Steering Committee and the Clinical & Translational Science Award proposal team to present our case for the 4th floor. The three groups are asking Dr. Crist to allow us to collaboratively create a mix of meeting spaces from single-person study rooms to conference rooms to a classroom and a large gathering area, along with a few offices. This proposal is still in direct competition with a request to fill the floor with the offices of the COM Dean and now UA Healthcare. However, we are cautiously optimistic that Dr. Crist is leaning strongly in our favor. Even if he accepts our plan there will be a long road ahead as we look for funding and work with architects to design a space that will be attractive and useful for everyone involved.
Outlook
As new computers have been installed, the users of those machines have been moved over to Outlook for email and calendar. Jose is planning to move everyone over before December 31. He will also plan to do at least one training session. We may do one training when about half the staff are moved over and another later as it is best to get the training when you are actually using the software. Most people find that they can use the basic functions of Outlook without training, but some guidance will help us to use more of the capabilities and to understand how the program works.
Friday, September 24, 2010
Friday, September 17, 2010
Diamond Children's Center, Strategic Plan, Budget, Long-range Planning
Diamond Children’s Center Open House
Sandy and Brooke represented AHSL and AZHIN respectively at the Diamond Children Center’s Physician Open House last night. The event had a dual purpose: celebration of the grand opening of the new Center and a strong push to involve physicians throughout the state by encouraging them to become affiliated with the University of Arizona. Over 300 physicians were invited to attend and in addition to virtual tours of the center, which highlighted their state of the art services, a whole section was devoted to information on how to become a UA affiliate along with the benefits and responsibilities of affiliation. Library resources and services are of course major benefits and Sandy talked to physicians who came to the “library booth.” Since some physicians will likely choose not to become affiliated, Brooke was there to tell them about the resources they may already have access to—AZHIN. The event was a big success and Dr. Cleo Hardin, Section Chief Pediatric Hospital Medicine and Outreach, and her assistant Debbie Boggs were enthusiastic in their appreciation of the library’s participation.
Strategic Plan
Thanks again to the three groups that worked on the goals and objectives. The Administrative Team has reviewed the reports and has sent a few questions back to the groups. The next step will be for the ATeam to bring these suggestions together into a single strategic plan with Goals spread over the next several years and people assigned to different tasks or committees. I expect this part of the process to take 4-6 weeks. Stay tuned!
State Budget
News reports this morning brought bad news about the Arizona economy. Tax revenues are way down leaving the state facing a $700 million shortfall for this fiscal year. The governor is ruling out any tax increases and wants the cover the deficit with cuts to healthcare and education. The library has been asked to “hold back” or not allocate 5% of our state budget for just this situation. This amounts to $127,000 that is not available for collections or other purposes. We have no word yet from the university on whether or not we will have to give up this sum but all signs are pointing in that direction. (for more on the budget see the next item.)
Long Range Planning
On Monday I met with Dr. Crist, Vice President for Health Affairs, to talk about several urgent issues. On Tuesday Cindy and I met with Dr. Crist, Jerry Miron and Herminia Rios, (Dr. Crist's top financial advisors) to present the library’s “all sums” budget. This is a complete budget review that all departments have been asked to do and an opportunity to present budgetary issues to the Vice President.
As a result of these two meetings AHSL administration will be working with Dr. Crist on three initiatives that we hope will have some long-range, and perhaps short-range, results.
Perhaps the most important is to look at a fundamental restructuring of how AHSL is funded on campus. We are currently trapped between constantly increasing prices for information and a steadily decreasing state budget. We have identified several strategies to insure a reliable budget for the library and will be working with Dr. Crist to present these to the Provost and President.
A second initiative will be to work more closely with the new UA Healthcare to get support, not only for collections, but also for personnel to better serve Kino Hospital and, perhaps, UMC.
The third area is development or fundraising. You may know that Dr. Crist came to the University promising to bring in large donations. He has spent his first two years making contacts in the state and laying the groundwork for support. He is now ready to begin asking for significant donations. In the past we have worked exclusively with the College of Medicine development team. From now on we will also work directly with Dr. Crist, keeping him informed of our needs and suggesting giving opportunities. These opportunities could range from naming the entire building to naming a group study room and from creating an endowment to naming an endowed “chair” (an ongoing position) in the library. We have started organizing information to give to Dr. Crist in support of his efforts.
Yesterday, as a result of these discussions with Dr. Crist, I attended a planning session with administrators from UA Healthcare that I hope will lead to stronger links between AHSL and the clinical enterprise.
Sandy and Brooke represented AHSL and AZHIN respectively at the Diamond Children Center’s Physician Open House last night. The event had a dual purpose: celebration of the grand opening of the new Center and a strong push to involve physicians throughout the state by encouraging them to become affiliated with the University of Arizona. Over 300 physicians were invited to attend and in addition to virtual tours of the center, which highlighted their state of the art services, a whole section was devoted to information on how to become a UA affiliate along with the benefits and responsibilities of affiliation. Library resources and services are of course major benefits and Sandy talked to physicians who came to the “library booth.” Since some physicians will likely choose not to become affiliated, Brooke was there to tell them about the resources they may already have access to—AZHIN. The event was a big success and Dr. Cleo Hardin, Section Chief Pediatric Hospital Medicine and Outreach, and her assistant Debbie Boggs were enthusiastic in their appreciation of the library’s participation.
Strategic Plan
Thanks again to the three groups that worked on the goals and objectives. The Administrative Team has reviewed the reports and has sent a few questions back to the groups. The next step will be for the ATeam to bring these suggestions together into a single strategic plan with Goals spread over the next several years and people assigned to different tasks or committees. I expect this part of the process to take 4-6 weeks. Stay tuned!
State Budget
News reports this morning brought bad news about the Arizona economy. Tax revenues are way down leaving the state facing a $700 million shortfall for this fiscal year. The governor is ruling out any tax increases and wants the cover the deficit with cuts to healthcare and education. The library has been asked to “hold back” or not allocate 5% of our state budget for just this situation. This amounts to $127,000 that is not available for collections or other purposes. We have no word yet from the university on whether or not we will have to give up this sum but all signs are pointing in that direction. (for more on the budget see the next item.)
Long Range Planning
On Monday I met with Dr. Crist, Vice President for Health Affairs, to talk about several urgent issues. On Tuesday Cindy and I met with Dr. Crist, Jerry Miron and Herminia Rios, (Dr. Crist's top financial advisors) to present the library’s “all sums” budget. This is a complete budget review that all departments have been asked to do and an opportunity to present budgetary issues to the Vice President.
As a result of these two meetings AHSL administration will be working with Dr. Crist on three initiatives that we hope will have some long-range, and perhaps short-range, results.
Perhaps the most important is to look at a fundamental restructuring of how AHSL is funded on campus. We are currently trapped between constantly increasing prices for information and a steadily decreasing state budget. We have identified several strategies to insure a reliable budget for the library and will be working with Dr. Crist to present these to the Provost and President.
A second initiative will be to work more closely with the new UA Healthcare to get support, not only for collections, but also for personnel to better serve Kino Hospital and, perhaps, UMC.
The third area is development or fundraising. You may know that Dr. Crist came to the University promising to bring in large donations. He has spent his first two years making contacts in the state and laying the groundwork for support. He is now ready to begin asking for significant donations. In the past we have worked exclusively with the College of Medicine development team. From now on we will also work directly with Dr. Crist, keeping him informed of our needs and suggesting giving opportunities. These opportunities could range from naming the entire building to naming a group study room and from creating an endowment to naming an endowed “chair” (an ongoing position) in the library. We have started organizing information to give to Dr. Crist in support of his efforts.
Yesterday, as a result of these discussions with Dr. Crist, I attended a planning session with administrators from UA Healthcare that I hope will lead to stronger links between AHSL and the clinical enterprise.
Wednesday, September 8, 2010
Congratulations to Jennifer M.
Congratulations Jennifer M.
Jennifer Martin has had an article published about the Pharmacy Liaison Program in a special issue of Public Services Quarterly devoted to “embedded librarianship.” The citation is: Martin, J.R. (2010) The Newly Embedded Librarian: Pharmacy Information Liaison Service. Public Services Quarterly, 6(2), 187-197. Congratulations Jennifer!
Jennifer Martin has had an article published about the Pharmacy Liaison Program in a special issue of Public Services Quarterly devoted to “embedded librarianship.” The citation is: Martin, J.R. (2010) The Newly Embedded Librarian: Pharmacy Information Liaison Service. Public Services Quarterly, 6(2), 187-197. Congratulations Jennifer!
Friday, September 3, 2010
Strategic planning, Shelving, Budget
Strategic Planning
The three groups working on goals and objectives, Working Environment, Promoting the Library and Transforming Services, have all submitted their recommendations to the Administrative Team. The next step is for the ATeam to review these, possibly work with the groups to clarify and prioritize and then to combine these into a strategic plan with a timeline and assignments. I’ll keep you informed of our progress.
Shelving project update from Dave Piper
[The ATeam is close to final approval on this project. – gf]
As you know, last week I sent out two lists to the AHSL listserv. The first was a list of four REF titles under consideration for withdrawal. The second was a list of 34 REF titles under consideration for moving to the third floor.
Mary and I received feedback from four persons. Based on feedback we received, we are planning to take one title off the list of items under consideration for moving to the third floor. The title in question is the Portrait catalog of the New York Academy of Medicine Library (WZ 112 N532P 1960) and we now are recommending that it remain in REF.
I would propose that we communicate this change to the AHSL, briefly describe again the plan of action, and then proceed with implementing the plan. There are essentially four steps:
1. Move the 33 REF titles along with the Annex items (ZHQ-ZWZ) to the third floor.
2. Withdraw the 4 REF titles.
3. Meet with Facilities to discuss constructing the framed item storage screen and the framed item cabinet.
(The basic design plans are ready to show them.)
4. Plan the new, smaller shelving configuration for the west end of REF area. (Under one scenario that I’m investigating, it’s possible that we could shelve all of remaining “west end” items in the “east end of REF” area, thereby freeing up that entire west end for study space…)
Budget
The AHSL was given the same budget for 2010-2011 as we had last year. However, we have been asked to “hold back” 5% of the budget – about $127,000. The university is waiting to see how much income is generated by the 1% increase in sales tax that was approved earlier this year. If the results are disappointing we will have to give up the 5%. Otherwise we may get to keep all or some of it. In other years the university has been asked to take a mid-year cut. We aren’t anticipating a cut beyond the 5% but won’t know until January.
The three groups working on goals and objectives, Working Environment, Promoting the Library and Transforming Services, have all submitted their recommendations to the Administrative Team. The next step is for the ATeam to review these, possibly work with the groups to clarify and prioritize and then to combine these into a strategic plan with a timeline and assignments. I’ll keep you informed of our progress.
Shelving project update from Dave Piper
[The ATeam is close to final approval on this project. – gf]
As you know, last week I sent out two lists to the AHSL listserv. The first was a list of four REF titles under consideration for withdrawal. The second was a list of 34 REF titles under consideration for moving to the third floor.
Mary and I received feedback from four persons. Based on feedback we received, we are planning to take one title off the list of items under consideration for moving to the third floor. The title in question is the Portrait catalog of the New York Academy of Medicine Library (WZ 112 N532P 1960) and we now are recommending that it remain in REF.
I would propose that we communicate this change to the AHSL, briefly describe again the plan of action, and then proceed with implementing the plan. There are essentially four steps:
1. Move the 33 REF titles along with the Annex items (ZHQ-ZWZ) to the third floor.
2. Withdraw the 4 REF titles.
3. Meet with Facilities to discuss constructing the framed item storage screen and the framed item cabinet.
(The basic design plans are ready to show them.)
4. Plan the new, smaller shelving configuration for the west end of REF area. (Under one scenario that I’m investigating, it’s possible that we could shelve all of remaining “west end” items in the “east end of REF” area, thereby freeing up that entire west end for study space…)
Budget
The AHSL was given the same budget for 2010-2011 as we had last year. However, we have been asked to “hold back” 5% of the budget – about $127,000. The university is waiting to see how much income is generated by the 1% increase in sales tax that was approved earlier this year. If the results are disappointing we will have to give up the 5%. Otherwise we may get to keep all or some of it. In other years the university has been asked to take a mid-year cut. We aren’t anticipating a cut beyond the 5% but won’t know until January.
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