Administration Office Activity Reports for October and November

Administration Office

We have a very busy schedule with payroll for the month of December. Vera sent out an email detailing the dates and times that time sheets will be due, as well as making sure anyone including students is aware that if they are not going to be in on December 23, 2008 to pick up their check/notice of deposit by noon, they need to make sure the Library Administration has a self addressed stamped envelope so the check/notice of deposit can be mailed. Another way to avoid having to do this is to sign up for “no print” via employ link.

Vera worked with Human Resources to wrap up all the loose ends with the AZHIN Librarian position; she also met with Brooke on December 5th, to complete her hiring paperwork.

Vera is working on the Libraries inventory list to eliminate very old computers and merchandise that was not removed for one reason or another in the past. She may contact you or visit your office to check on specific items, this is an ongoing project

Linda requested a quote for security cameras to be placed at several exits and over the Information Services Desk. She also prepared and submitted claim for lost books, which coincidently add up to the same amount as the quote for the security cameras.

We have a new procedure for key repair, Linda must take the key and holder to the lock shop in the morning and they replace or fix while she waits. So in the future you may have to wait a couple of days for keys to be fixed, as always we will do are best to accommodate our users.

Linda is doing her annual key audit and reformatting the spreadsheet we use in the office, she may contact you if she has questions, and we expect the key audit to be completed before the University Closure.

Linda attended the new mandatory cash handling and receiving training sessions, which she shared with the administrative group at our monthly meeting.

Linda arranged our staff appreciation luncheon at the Marriott Hotel, which we all attended. This is a gracious event sponsored by Gary.

Cindy attended the annual mandatory merchant meeting to comply and meet bankcard regulations. ILL and CTS received new credit card machines that encrypt the credit card number except for the last 4 digits.

Vera and Cindy attended the Kuali Financials meeting to discus how Auxillary Units will be affected by the conversion from FRS to Kuali. Kauli is expected to start in July 2009 in Phases.